Organizations
invest in technology to solve business problems, better support their business,
enhance productivity, or provide new opportunities. Business requirements
typically dictate reasons for an organization to implement the proposed new
technology.
Business requirements
To operate more
effectively, an organization must address its many needs, or business
requirements. Business requirements can take many different forms. For example,
an organization might need to:
· Become more efficient. Most
businesses are very competitive, and strive to be more efficient than their
competitors are. When evaluating new technologies, these organizations
typically will invest in the technology that will improve their efficiency.
· Meet an external requirement. Forces
outside an organization, such as government or business partners, might impose
requirements. For example, government regulations might require archival of
certain email for a specified time, or business partners might enforce specific
security requirements for email communication between locations.
· Avoid disruptions to business
processes. A current technology might meet most business requirements. However,
if the current technology is unreliable, an organization might invest in a new
technology that provides the requisite reliability and availability.
· Explore new business areas or
solutions. Organizations sometimes use technologies to pursue new business
opportunities. For example, deploying web-based tools for selling products and
services has significantly increased the business potential for many organizations.
Importance of business requirements
A technology
deployment is more likely to address an organization’s needs if business
requirements are defined clearly and concisely at the project’s inception.
Additionally, it is easier to measure a project’s success if the project team
is aware of the business requirements that the project must meet.
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